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Document Management Opinion
Business tailoring makes
for intelligent hybrids
By Julia Daehne, product marketing manager,
Iron Mountain UK.
ast your mind back to The immediately obvious solution – scan
C
when we were alive to the documents in-house – is no solution at all
possibilities of the paperless and can create a bigger monster. Scanning
office, and then contrast that is labour, technology and cost intensive,
dream with the realities of again diverting staff from core tasks. So, if
modern business. The move to digitisation not in-house, the sensible solution must be
has not seen the end of the need for an external supplier? The simple answer is
analogue access; hardcopy documents no. The complexity of modern business
needed for compliance with legislation such means that a supplier is not enough;
as the Freedom of Information Act, contracts, businesses need a partner.
financial documents and personal records.
Rapid and reliable access to active documents 50 years of experience in the industry has
is critical to success; as the pace of business taught us that businesses do not simply
gets faster, ineffective document manage- need storage solutions, they need intelligent
ment ceases to be an inconvenience and document management design. And effective
“By fitting solutions to businesses, rather
rapidly becomes a strategic threat. management is not just the supply of products;
than businesses fitting in with the solution,
benefits can be delivered for the whole
it’s a business partnership that leads to
document lifecycle, from the management
Businesses are open to big hits if they get tailored solutions to specific requirements. of physical documents to their scanning,
data management wrong. The most obvious This understanding has led to the develop-
storage and accessibility in a secure digital
being where vital documents go astray, ment of our Document Management
records centre.” – Julia Daehne.
leading to lost business, damaged Solutions (DMS), a suite of bespoke tools
reputations or even legal action where that can be used in various combinations or centre. By being with businesses every step
legislation is breached. Think then of the in totality. Iron Mountain creates solutions of the way, Iron Mountain also ensures
costs of physical on-site storage; with a tailored for each individual business, no consistency, efficiency and cost reduction.
square metre of prime London real estate matter what their requirements are.
costing over €2000 a year filing cabinets Iron Mountain works as a key partner with
suddenly become very expensive pieces By fitting solutions to businesses, rather clients, and in understanding their business
of office furniture indeed. And then the than businesses fitting in with the solution, challenges, has the knowledge to deliver
third hit – productivity – as staff are forced benefits can be delivered for the whole integrated solutions that reduce storage
away from core tasks to hunt for elusive document lifecycle, from the management of costs, facilitate secure access, ensure legal
documents. With the average business physical documents to their scanning, storage compliance, increase productivity and
losing one document in 20 and that and accessibility in a secure digital records improve security. Document management
document taking 25 hours to recreate, this challenges can be transformed into
can be a painful and expensive experience. opportunities, ensuring that information
works for, and not against, our customers.
The development of intelligent solutions
”Sign up now to receive your digital edition of
to manage hybrid environments tailored to
IT Reseller magazine”
the specific needs of clients means digital
and analogue data is sewn together
www.itportal.com/digital
seamlessly. circlesolid
54 IT RESELLER – SEPTEMBER 2007
www.itrportal.com
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