Microsoft Word 2007
Repeat How to Navigate Using the Go To Feature fix through the AutoCorrect dialog box (Office Menu > Word
If you haven’t undone any actions, the Redo icon will instead The Go To feature is a tab on the Find and Replace dialog Options > Proofing, then click “AutoCorrect options”).
appear as the Repeat icon . In this case, clicking the icon box and is accessible through the keyboard shortcut Ctrl+G.
or hitting Ctrl+Y repeats the last action you performed. This feature allows you to jump to a specific page, line, foot- How to Run a Spelling and Grammar Check
note, or other feature on your page. To run a spelling and grammar check, click the Check
Find and Replace in Word 2007
Spelling icon in the Ribbon at Review > Proofing, or use
Helpful Navigation Keyboard Shortcuts the keyboard shortcut F7.
The Find and Replace dialog box lets you find specific text in
your document, or replace that text with other text.
Press this . . . To move your cursor . . .
Thesaurus and Translation Tools
Alt+F7 to the next misspelled word if
Word’s Thesaurus allows you to find synonyms for a word
Command Icon Ribbon Location Shortcut
the Check Spelling As You Type
you’ve written, and the Translate tool helps you translate
Find Home > Editing Ctrl+F
feature is turned on
a word or phrase into another language. You can access
these tools at Review > Proofing or with keyboard shortcuts
Alt+Page Down to the bottom or top of the cur-
(Alt+R, E and Alt+R, L), though it’s often easiest to right-click
Replace Home > Editing Ctrl+H or Page Up rent column in a table
the word or phrase in question and then select Synonym or
Ctrl+Alt+Page to the bottom or top of the Translate from the menu that appears.
By clicking the More button in the Find and Replace box,
Down or Page Up window
you can expand your search parameters beyond just text.
Ctrl+Down Arrow to the next paragraph or to the
The Research Pane in Word 2007
For instance, the Search check boxes, Format button, and
or Up Arrow preceding paragraph
The Research Pane in Word 2007 provides information on
Special button allow you to search for text that’s capitalized selected words or text that Word gathers from various inter-
in a certain way or that has particular formatting. To hide the
Ctrl+Home or to the beginning or end of the
net sources. For instance, the Research Pane can provide
More options, click Less.
you with an article on a word you’ve selected. To open the
Ctrl+Left Arrow one word to the left Research Pane, go to Review > Proofing and click on the
Keyboard Commands and Find
Ctrl+Right Arrow one word to the right
Research icon or press Alt+R, R.
Once you’ve searched for a word using the Find dialog box,
you can find each successive instance of the word without
End to the end of the line
Word Count in Word 2007
reopening the dialog box by using the keyboard commands Home to the beginning of a line Word keeps a tally of the word count of a
Ctrl+Alt+Y or Shift+F4.
Shift+Tab to the previous cell in a table
document at the bottom left of the word
window. If you’d like more detail, double click the tally, press
Tab to the next cell in a table
How to Insert Symbols and Special
Ctrl+Shift+G, or click Word Count at Review > Proofing.
Pressing the Page Up or Page Down keys alone displays the
previous or next screen’s worth of text but doesn’t move
How to Format Text
You can add symbols or special characters beyond those your cursor from its present position. Most of the tools that you’ll use to format text in Word
available on your keyboard through the Symbol dialog box documents are in the Ribbon at Home > Font. Word 2007
or by using various keyboard shortcuts. How to Use Browse by Objects also has a new Live Preview feature, which displays how a
At the bottom of the vertical scrollbar there are two formatting change to selected text will look when you mouse
How to Use the Symbol Dialog Box sets of double arrows surrounding a tiny round but- over the options on any formatting drop-down menu. If you
The Symbol dialog box allows you to insert either symbols or ton. These are the Browse by Objects controls, which like how it looks, choose the option by clicking it.
special characters into your document. To open it, click the allow you to jump through your document from one
Symbol menu at Insert > Symbols and select More Symbols, graphic, heading, or comment to the next.
Command Icon Shortcut
or press Alt+I+S. To insert a symbol or special character, To use this feature, click the round button. A little menu
Font Ctrl+D, Arrow keys, Enter
select it with your mouse and then click the Insert button at appears that lets you choose the type of object you want to
the bottom of the dialog box. browse. For instance, if you choose Browse by Graphic, you Font size Ctrl+Shift+P, Arrow keys,
can then click the up and down arrows to find the previous Enter
Symbol and Special Character Shortcuts or next graphic in the document.
The table below lists keyboard shortcuts for some of the
most common symbols and special characters.
How to Review a Word Document Decrease Ctrl+ Shift+<
Symbol / Special Character Keyboard Shortcut Word 2007 provides a number of tools to help you proofread
your work, as well as other reference tools.
Grave accent (à, À) Ctrl+`, [letter]
Acute accent (á, Á) Ctrl+‘, [letter] How to Use Spelling and Grammar Check
Circumflex accent (â, Â) Ctrl+Shift+^, [letter]
You can set Word 2007 to check your spelling and grammar
automatically as you write, or you can use the Spelling and Italic Ctrl+I
Tilde (ã, Ã) Ctrl+Shift+~, [letter] Grammar dialog box after you finish writing.
Umlaut / diaresis (ä, Ä) Ctrl+Shift+:, [letter]
Underline • Ctrl+U (underline)
Check Spelling and Grammar as You Write • Ctrl+Shift+W (word
Copyright (©) Alt+Ctrl+C The Check Spelling as You Type and Mark Grammar Errors underline)
as You Type features place red or green wavy lines, respec-
• Ctrl+Shift+D (double
Registered trademark (®) Alt+Ctrl+R
tively, under text that Word deems to be a possible spelling
Trademark (™) Alt+Ctrl+T or grammar error. By default, Check Spelling is turned on
Strike Alt+H, 4
En dash (–) Ctrl+minus
and Check Grammar turned off. You can modify these set-
tings through the Word Options dialog box:
Subscript Ctrl+Equal sign
Em dash (—) Ctrl+Alt+minus
1. Go to the Office Button Menu. Choose Word Options.
2. Click Proofing on the left side of the Word Options
Superscript Ctrl+Shift+Plus sign
How to Navigate Documents in
3. Choose the options you prefer under “When correcting How to Change Letter Case
spelling and grammar in Word.” To change the case of selected text, click the Change Case
The most common methods for moving through a Word icon , and choose a setting (Sentence case, lowercase,
document are using the arrow keys or scrolling using the How to Control AutoCorrect UPPERCASE, Capitalize Each Word, or tOGGLE cASE).
scroll bars at the right and bottom of the Word window. If you have AutoCorrect turned on, Word will automati-
There are a number of other effective ways to a navigate cally correct certain misspellings, such as changing “hte” to • To change selected text to all caps, press Ctrl+Shift+A.
through a document, including the Go To feature, keyboard “the.” You can turn off AutoCorrect entirely, turn off certain • To change selected text to small caps, press
commands, and the Select Browse Object tool. AutoCorrect options, or add misspellings for AutoCorrect to Ctrl+Shift+K.
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