Microsoft Word 2007
The category Installed Templates at the top of the list Working with the Save As Dialog Box Quick Print
contains templates that are automatically installed If you’re saving a new file, or if you’ve selected the Save As Quick Print lets you print a document with one click.
on your PC when you install Word. The rest of the command to save an existing file, the Save As dialog box However, Quick Print doesn’t offer any flexibility—it always
categories contain templates that you can browse and opens and allows you to: prints one single-sided copy of your entire document. You
download from www.microsoft.com
for free. can access Quick Print through the Office button menu, but
3. Browse templates. When you select a template • Give the file a name: Use the File name field and be it’s faster to add Quick Print to the Quick Access Toolbar:
category, thumbnails of the available templates will as descriptive as possible.
appear in the center pane of the window. When you • Choose a folder for the file: Use the pane on the left 1. Click on the arrow at the right edge of the toolbar.
select a thumbnail in the center pane, a larger preview side of the dialog box to find the folder you want. 2. Select Quick Print.
will appear on the right side of the window. • Select a file type: Use the Save as type dropdown 3. A printer icon will appear in the toolbar.
4. Select the template and click Create for an installed menu. The available File types are explained below.
template, or Download for a not-yet-installed template. Print Preview in Word 2007
File Types in Word 2007 Print Preview allows you to see ahead of time what your
How to Create a Document from an Existing Document To improve security, Word 2007 uses one of two new file document will look like when it prints. To launch Print
This option allows you to use a document you’ve already types. As opposed to the .doc files of older Word versions, Preview:
created as a template—Word creates a copy of the docu- Word 2007 now saves files as either .docx or .docm files.
ment you select, and then you can just type new text over 1. Go to the Office button menu.
the text that’s currently there. • .docx files: This is the default file type used by 2. Select Print, then Print Preview.
Word to save any file that does not contain macros
1. Click the Office button and select New (or Alt+F, N). (programming code included in a Word file). In Print Preview, you will see a specialized Ribbon toolbar
2. The New Document dialog box opens. Select New From • .docm files: This file type saves files that do that lets you change the presentation of your document.
Existing in the list of template categories. contain macros. When your document looks the way you want it to, print
3. The New Document dialog box now allows you to by clicking the printer icon or by exiting Print Preview and
browse for your existing document. Microsoft made this change to stop hackers from exploit- printing in the normal way.
4. Once you’ve located the document, click Create New. ing macros to spread malicious software. If you receive a
.docx file, you can feel comfortable opening it, whereas you How to Print Envelopes and Labels
How to Open an Existing File should be suspicious of .docm files from unknown sources. To print envelopes or labels in Word 2007, click the Mailings
To work on a file you’ve already created and saved: tab (Alt+M), then click either the Envelopes or Labels but-
The New File Formats and Compatibility ton in the Create group. An Envelopes and Labels dialogue
1. Click the Office button and select Open (or Ctrl+O). Older versions of Word can’t open .docx or .docm files. To box appears, which walks you through the process of print-
2. The Open dialog box opens. Browse for the file. save files compatible with those versions of Word, save us- ing envelopes or labels.
3. Once you’ve found the file, double-click to open it, or ing the Word 97–2003 file type.
select it and click Open at the bottom of the dialog box. Alternatively, users with older versions of Word can
update their software to enable it to open .docx and .docm
How to View a Word Document
Compatibility with Older Word Files files by downloading the free Microsoft Office Compatibility You can view Word 2007 documents in a variety of ways
Word 2007 can open any Word document created using pre- Pack at www.microsoft.com/downloads
. using the View tab (Alt+W). The View tab has four groups:
vious versions of Word, though you may want to save those Document Views, Show/Hide, Zoom, and Window.
files as Word 2007 docs after opening them in Word 2007. How to Close a Document in Word 2007
To close a document in Word 2007, chose Close from the The Document Views Group
How to Save and Close Documents
Office Button menu or use the shortcuts Ctrl+W. Word 2007 has five dif-
ferent document view
Though Word 2007 is more stable than previous versions of
Word, it can still crash, which means that it is crucial to save
How to Print a Word Document
options, each of which
displays your document
your work often. The print commands in Word are accessible through the in a different way:
Office button menu. There you’ll find three options: Print,
How to Save Your Work in Word 2007 Quick Print, and Print Preview. Word 2007 also makes it • Print Layout (Alt+W, P): The default document view,
You can save your work using two types of commands: Save easy to print envelopes and labels. Print Layout shows the document in a form similar to
and Save As. how it will look in print, including headers and footers.
Print This option is best for preparing work you plan to print.
• Save: Using this command saves existing files under Choosing the Print command in the Office button menu (or • Full Screen Reading (Alt+W, F): This view is built for
the same name or opens the Save As dialog box for a by clicking Ctrl+P) opens the Print dialog box. This print op- onscreen reading and proofing. It hides the Ribbon and
file you haven’t saved yet. Access the Save command tion provides you with the most control or flexibility, as the allows you to highlight and insert comments, but limits
through the Office button menu, the Save icon on Print dialog box allows you to: your ability to type into the document.
the Quick Access toolbar , or with the keyboard • Web Layout (Alt+W, L): This view shows how your
shortcut Ctrl+S. • Specify the printer (if you have more than one) page will look as a web page.
• Save As: This command allows you to save an existing • Print all or just part of your document • Outline (Alt+W, U): This view allows you to see or
file under a new name, while preserving the original file • Set a number of copies create an outline of your document’s headings.
under the old name. For instance, you can use Save As • Set how many pages you want to print per page • Draft (Alt+W, E): This view focuses on the text. Page
to save several drafts of a report you’re writing. Access breaks are shown as a dotted line, and headers and
the Save As command through the Office button menu. footers aren’t shown at all.
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