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THE ROUTE TO 14001:2004 THE ROUTE TO 14001:2004
Avoiding the Pitfalls Avoiding the Pitfalls
ENVIRONMENTAL MANAGEMENT PROGRAMME(S) a73 ‘Promise’ made in the Policy not delivered by the
If Objectives and Targets are the drivers for continual improvement,
programmes, eg commitment to reduction in use of energy.
then the Programmes are the vehicles which deliver them. Put simply a73 Programmes relate to the fundamentals of implementing
they are projects for achieving the Objectives and Targets. They the EMS, eg training, but these are not completed prior to
identify the people, resources, milestones and timetable for delivery seeking third-party certification.
of the objectives.
KEY REQUIREMENTS
MANAGEMENT PROGRAMME a19 OR ✘ COMMENT/PLAN
As Projects they need clearly stated responsibilities and definition
Procedure in place to describe the
management of programmes?
of how and when they are to deliver the Objectives and their
associated Targets.
Responsibilities clear?
Document control of programmes?
It is clear therefore that those who manage the programmes need to
Method in place to control changes?
be aware of the objectives and the organisation’s significant aspects,
Programmes linked to Objectives and
and most of all, be able to plan and deliver the project. They will also
any new developments?
be required to demonstrate this both at internal audit and external
Programmes show effective forward
audit by means of records, and often by physical changes on the site.
planning?
To ensure consistent management of programmes you need to
Programmes on target with reporting
define the process in terms of responsibilities, methods of planning,
disciplines to track progress?
monitoring, records, and how to change targets or objectives if it
Records show progress with
becomes apparent that they are unrealistic.
programmes?
It is advisable to have a process for close-out of a programme - to
review performance and identify any other permanent changes
required in the EMS, eg new operational control procedure.
4.4.1 RESOURCES, ROLES, RESPONSIBILITY AND AUTHORITY
COMMON PITFALLS
a73 Person nominated to deliver the programme is unaware Like all management systems ISO 14001 recognises the need to
of their responsibilities. make sure that people involved in the EMS are aware of their
responsibilities and authority.
a73 Programmes do not have enough measurable data to
show that there is any improvement.
KEY REQUIREMENTS
a73 Records not maintained to show progress.
This requirement breaks down into:
a73 Resources not sufficient to deliver programme and this not
flagged up as a problem.
a73 the definition of roles, responsibilities and authorities
a73 provision of resources (human, technological, and financial)
a73 Target being missed and no action being taken.
a73 the appointment of a Management Representative
a73 Large-scale new developments not captured by the
process, eg new production line, new products.
The ‘definition’ part is usually covered in procedures, job
descriptions, or within a manual or an organisation chart.
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