technology supporting feasibility:
technology supporting design:
technology supporting construction: technology supporting facilities management:
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System-wide searching of useful documents from previous projects can quickly identify best practice and expertise square6
Company-level issues make documents available to all in the recipient’s company facilitating easy handover to design company.
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Web access enables documents to be retrieved from anywhere, even the remotest sites.
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Customisable user interface permits access to documents in a manner that reflects the managed facility (see below).
at the earliest stage.
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Integrated viewer allows online drawing review and mark-up (even for users with no native drawing package).
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Exposed issue responses enable drawings formally accepted for construction to be clearly identified. Powerful search facilities enable even rarely accessed documents to be easily found.
Company privacy allows secure pre-issue collaboration whilst ideas are being formulated.
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Sketches or manual mark-ups can be scanned and attached in response to issues.
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External issuing allows all parties to be involved without detailed knowledge of the system. Configurable metadata (attributes) allow documents to be tagged in earlier phases to enhance retrieval during O&M.
Discussion threads allow ideas to be posted and refined in a truly collaborative way.
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Document templates can mandate project-wide compliance with corporate standards.
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Choice of interfaces supports even the slowest of connection speeds or mobile devices. Document Register approach means there is no need to navigate complex folder structures to find important documents.
“Save from Windows” provides automatic lock/unlock eliminating document sharing violations.
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Configurable issuing supports many design processes (including RFIs and drawing approval).
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Electronic Document Registers ensure unambiguous storage and retrieval of information.
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Public issuing allows, for example, all ‘for construction’ drawings to be made available to all project users in a single action.
inception feasibility outline proposals scheme design detail design production information bills of quantities tender action project planning construction fit out management
Atkins Costain Edmund Nuttall Mouchel Parkman Westfield Thames Water, United Utilities Musgrave Docklands Light Railway (DLR) Nationwide Building Society O’Flynn Construction Primark Stores Balfour Beatty
Atkins were one of the earliest adopters iCosNet has been in place for a number Nuttall has over 600 users on its In addition to its existing role as a central Westfield are using BC as their Project & 4D Musgrave Group are using BC for cost BC was used to assist in the WideXchange is Nationwide Building O’Flynn Construction are using BC as a With ambitious plans for expansion Balfour Beatty’s BBnet, their future-
of collaboration technology and have of years supporting the delivery of enterprise collaboration system, document repository system for the Collaboration and Document Thames Water have 2500 users on tracking and tender management for management of Invitations to Tender Society Property Services Department’s project extranet on the Ballincollig Town throughout the UK, Primark Stores proof BC enterprise solution, was
used BC since 1998. Their initial use knowledge, best practice and contract having committed to a company-wide strategic highways division, Mouchel Management System for the retail zone TWEXnet, their AMP4 extranet. As well store refurbishment projects. The (ITT) and related documentation in programme management solution for Centre development in Ireland. Over the recognised the need to review their integrated with ZyLab, a document
was for bid management on a school documentation throughout Costain. roll-out following successful usage on a Parkman are now able to take of the £4bn Stratford City regeneration as enabling them to manage the system automatically notifies suppliers virtual data rooms, on the Stratford their branch refurbishment projects. It lifespan of a large project, online issue internal store development operations, scanning and searching facility, to
PFI facilitating collaboration between Collaboration working has significantly number of Early Contractor advantage of BC on every project project. The site will form a key part of collaboration process within the supply when a new tender is available, and International extension and the Three incorporates roles and stages across sheets help to speed up turnaround move towards a paperless office, and extend the idea of the paperless office
geographically dispersed project increased over this period and has now Involvement projects. Nuttall now across the organisation. The enterprise the Olympic legacy and includes what chain, a Project Delivery System sends reminders as deadlines draw Car enhancement projects. Making the the supply chain, overcoming a previous times and save on postage costs. improve overall efficiency. Their web- to include all PPP/PFI communication
participants before such approaches become the normal way to do business. implements BC on all projects, including agreement delivers BC’s latest will be the UK's biggest shopping provides guidance at every work stage near. Suppliers can securely download move from physical data rooms, problem of reliance on one person. A Project dashboards link directly to based system, known internally as for Balfour Beatty Capital. The post
became commonplace. Atkins rapidly The system is in use on most projects the Olympic Park Land Remediation functionality including document centre. BC was previously used for the through process flowcharts and best documentation and submit their bid containing thousands of paper Project Plan timeline is automatically issued documents allowing team Digital Administration Data distribution and retrieval system
exploited the advantages of a corporate across the world and received in one scheme, to improve communication publishing, issuing and reviewing. design stage of another prestigious practice documents helping to increase responses online. The powerful cost documents which suppliers had to visit, produced at the beginning of a project, members to be fully up to date with Management System (DAD), has provide a complete repository of
collaboration system and a sustained month alone over 2 million hits (Costain and collaborative working throughout its Multiple documents are uploaded using Westfield development, the £1.5bn efficiency. tracking element of the system enable to a secure online tender support and as each stage is completed, it is project status, and also, if allowed, see enabled the Store Development and searchable information on their
usage growth means that they can now Annual Report 2004). iCosNet supports multi-tiered supply chain. Nuttall's first the document processing wizard, Westfield London project (formally United Utilities own instance of BC estimates and maintenance cost system has enabled DLR to tracked against the original plan. They across their companies’ tasks providing Facilities Management departments to intranet, known as The Library. This has
boast over 15,000 users on iProNET, the company’s ongoing programme of objective was to formalise the use of the tagged with metadata and issued to the WhiteCity). enables them to facilitate the comparisons for thousands of items, significantly reduce administration and are able to monitor progress against a complete overview on progress. improve storage and retrieval of also been redeveloped allowing them to
the name for their implementation of Implementing Best Practice by system via pre-configured templates correct recipient in one step. Users Along with requiring a future-proof collaboration of over 3,500 users on providing an overview of best value for distribution time and costs. By using KPIs at project and programme levels project information and drawings, and benefit from latest BC functionality such
BC. iProNET has been used on many increasing awareness of the benefits so that new projects can benefit from particularly appreciated the flexible system with a proven track record on their £2.9bn AX4 programme. BC has each store. The system has BC, ITT are securely stored and access and the system has enabled them to allowed for more effective collaboration as virtual folders and keyword
challenging project ventures such as the good practice brings to every stage collaboration immediately whilst still approach to document storage, large-scale projects, BC was chosen enabled UU to take a leading role in streamlined tender processes, by invited bidders controlled and their increase efficiency and build on their with suppliers. As a result, it has searching, together with applications
inception of a new access solution for from the initial feasibility studies through adhering to Nuttall's corporate supporting both folder based and due to its highly configurable nature programme management by developing improved management of their supply actions recorded. Improved capacity for dealing with peaks of facilitated an 80% increase in new such as dynamic photo organograms,
St Helena Island in the mid-Atlantic. The to design, build and decommissioning. standards and best practice unstructured collections, and the ability allowing it to reflect the client’s process. unified processes and a standardised chain, and helped leverage buying collaboration within the supply chain activity. store openings and enabled the editable news boards and an integrated
unique tools within BC have allowed procedures. to review and mark up drawings By incorporating a standard file naming approach to multiple projects. power across projects. has enabled DLR to ensure ambitious company to save significant amounts content management system allowing
Atkins to reach far beyond simple without having AutoCAD installed convention, BC automatically populates 4Delivery, a JV of United Utilities, plans for expansion are being met of time and money on administration. them to edit project homepages.
extranets, and they have produced using an integrated viewing tool. metadata (e.g. work zone, originator, Costain and MWH to provide AMP4 whilst helping increase efficiencies and Haden BML implemented BC as a
many powerful database applications Mouchel recorded improved work stage) when a file is uploaded, so services to Southern Water, are using the number of projects the team can document management system for their
for themselves and their clients, collaboration on projects for site-based it can be easily located by other users, BC to facilitate the collection and manage. Royal Infirmary of Edinburgh FM
including Design Knowledge teams, reduced reliance on email for so helping to improve the design management of all project information. contract. BC eased difficulties faced by
Repositories, Transport Booking document distribution and drastically issuing and review process. Their implementation, known as
(Background) Distribution history of a
non-technical staff when trying to locate
Systems, Contact Databases, Online reduced time spent searching for 4DOnline, was awarded the Utility
generic Issue Sheet. (Foreground) Close
building information by incorporating
Project Forms and Programme (Background) A generic project area correct document versions. Week IT Initiative of 2006 after judges
up of a Distribution Matrix on an Issue
clickable maps of the building instead of
Management Applications. within iCosNet. (Foreground) section of described it as “flexible, radical and
Musgrave Cost Management system
Sheet.
making them navigate folder
the “Process Navigator”, a dynamic innovative providing quantified benefits hierarchies.
chart with links to best practice and pleasing the customer.”
documents.
(Background) WideXchange Project Plan.
(Foreground) Close-up showing progress.
groupbc.com
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