APPENDIX G – JAZZ FESTIVAL HOST GUIDELINES
1. NEEDS
A. Warm up rooms
B. Adjudicating Areas
C. Adults in charge
D. Music stands (for all areas)
E. Public Address System with two monitors
F. Acoustic pianos in adjudication areas
G. Choral Risers (if needed).
2. PROCEDURES
A. DISTRICT RESPONSIBILITY
1. Issue District and State applications and information to District Host after receiving
them
from the Jazz Vice President at the January Meeting.
B. DISTRICT HOST RESPONSIBILITY
1. Issue District application and operate their festival.
2. Provide those receiving a I or II rating with a State Festival application and informa-
tion.
3. Provide the State Jazz VP with the names, addresses, and phone numbers of all quali-
fied
groups entering the State Festival immediately after the District Festival.
4. Provide a tabulator for the purpose of keeping ensemble and soloist scores.
C. DISTRICT AND STATE HOST
1. Must notify the directors of performance area limitations for Show Choirs (give
dimensions).
D. SCHEDULING
1. District:
1. District scheduling as per convenience of the host in considering travel time,
number of groups participating, space availability and any other items the district
host deems necessary to consider.
2. Send schedules as soon as possible
2. State:
1. Ensembles will be scheduled by Division and District on a rotating basis. For
2008-2009, the District Order is: 2,3,4,5,6,7,1. The order for divisions in night finals
is III, I, II.
2. Check scheduling for conflicts with directors, school, and equipment.
3. Scheduling of State Jazz Festival
a. High School Instrumental
i. Friday: Multiple Bands and Combos – no finals
ii. Saturday: Jazz Bands – Finalists Concert for top three groups in each division.
b. Junior High School Instrumental – Saturday, no finals.
c. Vocal Jazz/Show Choir
i. Saturday: Middle School Show Choirs, High School Show Choirs, High School Jazz
Choirs – Finalist Concert for top two groups in each of the High School divisions only.
E. ADJUDICATION
2008-2009 State Handbook! ! ! ! ! ! ! ! 46
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