proposed budget to the Executive Board at the first meeting after the BOC All-State Festival, shall have an audit made
of his/her books annually by a public accountant and shall furnish a copy of the audit to the Executive Board. He/she
shall present an audited report covering all receipts and disbursements during the fiscal year at the MMEA February
Executive Board meeting, and have it published in the Spring issue of the Bulletin or on line at the MMEA web site.
Section 11- SECRETARY - The Secretary shall attend all MMEA Executive Board meetings and shall keep an accu-
rate record of all meetings of the MMEA Executive Board. No later than 2 (two) weeks after the board meeting he/she
shall send a copy of the minutes to each board member and he/she shall publish all minutes of such meetings on the
website.
ARTICLE VI - DUTIES OF THE DISTRICT CHAIRPERSONS
Section 1 - CHAIRPERSONS OF DISTRICTS - The elected Chairpersons of each district of MMEA (as listed in
Article 8, Section 1) are charged with the following duties:
A. He/she shall serve as a voting member of the MMEA Executive Board.
B. He/she shall compile and present to the State Membership Chairperson a complete and current list of
all music educators from all levels in his/her district in September of each year (see appendix A for the list of high
schools and towns in each district).
C. He/she is responsible for furthering the professional growth and performance efforts of his/her district
in coordination of these efforts to the State as a whole.
D.
He/she shall be responsible for the election of additional officers within his/her district.
E. He/she shall oversee the following activities: a Solo and Ensemble Festival, Jazz Festival, Concert Festi-
val, and Clinics and any district festivals sponsored in whole or in part by MMEA.
ARTICLE VII – DUTIES OF OTHER EXECUTIVE BOARD MEMBERS
Section 1- EDITOR - The Editor shall attend all MMEA Executive Board meetings and shall serve as editor of the
MMEA Bulletin and, as such, will be responsible for assembling and mailing at least three (3) issues of the Bulletin dur-
ing each school year, in October, February, and April. The Editor shall be appointed by the President and approved by
the Executive Board.
Section 2 – WEB MASTER - The Web master shall attend all MMEA Executive Board meetings and shall maintain
the MMEA Web site. The Web master shall be appointed by the President and approved by the Executive Board.
Section 3- STATE DIRECTOR- The State Director shall be a non-voting, administrative member of the Board, shall
attend all MMEA Executive Board meetings and shall maintain a history file with pertinent facts; be an MMEA mem-
ory resource for the MMEA Board; serve as Awards Chair; solicit bids for future site/host for All-State Festival and
Conference; communicate with MENC concerning dues; communicate with other State Directors; attend National
State Director’s Conference. The State director shall be appointed by the President and approved by the Executive
Board.
Section 4- ALL STATE B/O/C FESTIVAL CHAIR- The All-State BOC Festival General Chair shall oversee the
appointed managers of the All State Band, Orchestra and Chorus (one manager for each group) and the All-State
Auditions Chair(s). S/he shall attend all MMEA Executive Board meetings and shall meet with the BOC Managers,
consult with the respective VPs and keep the Executive Board informed of progress and issues related to the BOC All-
State Festival. Upon the recommendation from the appropriate BOC VP and manager, the All-State BOC Festival
Chair shall hire the conductors for Band, Orchestra and Chorus and, ALWAYS in consultation with the appropriate
current VP and manager, shall have the option of hiring conductors for up to two years in the future. All-State boc
festival Chair shall be appointed by the President and approved by the Executive Board.
Section 5 - ALL-STATE BOC AUDITIONS CHAIR. All-State BOC Auditions Chair shall arrange for the BOC
auditions in the fall of each year. S/He shall attend all MMEA Executive Board meetings and shall, with the approval
of the Executive Board, arrange for three sites (Northern, Central & Southern) on three rotating dates; determine ap-
propriate sites for individual school systems; hire appropriate judges (MMEA members if at all possible); schedule audi-
tions; notify directors of auditions and results and notify the appropriate BOC managers of audition results. (Email
and the MMEA All-State web site may be used for any or all of these functions.)
2008-2009 State Handbook! ! ! ! ! ! ! ! 12
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